PLANNING & ORGANIZING
YOUR PRIVATE RETREAT





Planning a retreat with a group of your friends is easy and fun!  It doesn't need to be overwhelming or difficult.  We have put together a few ideas and guidelines to help you get started!


Get your group together

You need a group of at least 7, but no more than 18, for the Whistlestop Quilt Retreat.  We have sewing stations for 14 quilters, but don't limit your group to just quilters.....bring along your knitting, scrapbooking or rug hooking friends.  It's also great to bring good friends who just want to tag along and enjoy the activities!  We have our bright sunroom or cozy parlor that are perfect escapes for someone who loves to read!  

You just need one volunteer to collect the deposits, make the reservation and be the point of contact.


Meals, snacks and other chocolate necessities

Organizing the food seems like a big job, but it really is simple if you have a plan.  Great memories are always made around the table sharing a meal!

Some groups will eat dinners out at restaurants in town and only plan lunch and breakfasts.
Catering is always an option, but can be costly for small groups.
Ordering and picking up food at restaurants is easy, if you don't want to cook.

The easiest way to plan your meals, snacks and goodies is with a simple sign-up sheet passed along to all members of the group.
Most groups go with this plan as you don't have to leave the farmhouse or your sewing!

There are a few options to this plan:
1:  Plan only dinners to share.  Everyone brings their own breakfast and lunch items.
2:  Eat one dinner out or order a pizza delivered for one of your meals.
3:  Everyone signs up to bring or prepare a meal.  They clean up the meal they are responsible for.  

A sample sign-up sheet for a 3 day retreat.  Have one person keep track so you don't get duplicates!


Friday Dinner          Baked Pasta or delivered pizza  
                                    Salad    
                                    Dessert  

Saturday Breakfast      Juice, Coffee and creamers    
                                        Bagels & cream cheese                      
Egg casserole              
                              
Saturday Lunch           Crock pot chili, soup or sandwiches          
                                
Saturday Dinner          Mexican chicken casserole         
                                        Chips and salsa              
                                        Dessert                      

Sunday Brunch            Muffins, pastries, fruit & yogurt   


Drinks and Snacks       Soda and Iced Tea
                                         Fresh Fruit/Healthy Snacks
                                         Chips, crackers, cheese and pop corn
                                         Chocolate, chocolate and more chocolate!
 

Many main dish casseroles and desserts can be made ahead to save time.  Make them in disposable pans for easier cleanup!

Most groups bring more food and snacks than they could possibly eat!  Plan ahead so you're not packing food to take back home.  The grocery store is close by if you forget something.

The farmhouse has all the kitchen necessities you could need.  No need to haul that crock pot!
All of your paper towels, napkins and linens are provided.
 

We have a whole-house, Ultra-violet water sanitization and filtration system, no need to bring  bottled water.  We also have an ice maker, dish washer, double ovens and microwave.

The farmhouse kitchen is fully stocked, if in doubt about an appliance or special pan, call and ask.  


Entertainment

We have a couple of quilt shops within 30 to 40 minutes away, or contact us to discuss arranging a shop to visit you at the farmhouse with some of their goodies!

It's always fun to plan a few games to play and give away prizes!  There are lots of game and swap ideas on the internet.

Bring your favorite movies...take a sewing break and sit in the parlor.  We have a Blue Ray/DVD player for your use.

Need a beauty break?  Sweetwater has a nail salon where you can get a quick mani-pedi!

Shopping in Historic Downtown Sweetwater is the perfect break for a quick walk about.  Only 5 minutes from the farmhouse!